Phone 
Email Addres 
Welcome to ODS
Your paper trial nightmare ends here
At Offsite Document Storage (ODS), we make off-site records and document storage simple, secure, and stress-free by thinking inside the box — it’s what we do every day.
Whether you need to store, retrieve, scan, or destroy records or documents, ODS is your trusted partner for POPIA- and PAIA-Compliant document management.
Happy Customers
Total boxes moved
Our Services
What We Offer
Records / Documents Storage
We inventory, collect, transport, and store your records and documents securely — and return them promptly when needed.
Records / Documents Scanning
We scan your records and documents for instant digital access while keeping originals boxed and labelled.
Records / Documents Retrieval and Pick-Ups
We provide archive boxes, you fill them (or we do it for you), then we collect and store them securely.
Boxes & Materials
We manufacture double-walled archive boxes — stronger, cheaper, and longer-lasting than retail alternatives.
Records / Documents Destruction
Secure shredding and destruction services in Gauteng, with compliance certification.
Other
Workspace clean-outs and collection of records and documentation from liquidated businesses (if needed).
IMPORTANT NEWS!!
New Service – Asset Storage for Insolvent Estates
We now offer secure storage of movable assets for insolvent estates and liquidation matters. Assets are removed under
liquidator/trustee instruction, stored with insurance cover, and managed to reduce estate administration costs.
Advantages of Off-Site Records and Documents Storage include:
- Free up valuable office space for productive use.
- Secure storage ensures records, documents and files are not open for all to peruse.
- Fast and easy retrieval of archived records, documents and files.
- An effective off-site filing system to save time and effort.
- Central storage point for records, documents and files if you have more than one branch.
- No need to return records, documents and files unless required — once retention periods expire, you can request secure
destruction. - Flexibility to add or remove boxes at any stage.
- Collection and delivery service across Gauteng and beyond.
A service like this is a cost-effective way of saving space and complying with legal retention requirements. By freeing up space, you can increase turnover potential and re-purpose areas for income-generating activities. If the only reason you have remained in your current location is the necessity to store paperwork, off-site storage offers the perfect solution — allowing
you to downsize your workspace without downsizing your business.
We provide you with a box
You fill it with files & documents (or if you wish we can do that too)
We Collect, Index and Store securely
You request retrievals and we deliver.
We scan on request
We destroy securely
How Does Off-Site Records and Documents Storage Work?
- You will have a detailed inventory list correlating to each box number.
- When a specific record or document is required, you simply request the box in which it’s stored, and we deliver it to
your office. - Once finished, you return the record and document/box to us for secure storage again.
- We supply storage boxes and packaging to suit your needs — we can even do the packing for you.
- After packing, we clean up your office so you can focus on your core business.
- All boxes are labelled and indexed, enabling you to keep precise track of each record and document.
- We collect from your office and can deliver again on request.
- Document scanning and secure destruction are always available as options.
Your Benefits
- Save space and comply with retention laws.
Reduce office costs by downsizing. - Improve efficiency with fast records and documents retrieval.
- Peace of mind knowing your documents are secure and compliant.
Based in Pretoria, Gauteng – Serving the whole province and beyond. Contact us today to start thinking inside the box.
How does Offsite Document Storage works?
Our client will have a list of contents which correlates to a box number. Should he require a specific document he can request that the particular box in which the document is stored be delivered to his office. Once he is done with the document he can return it to us and have it collected for storage again.
We will supply you with storage boxes and packaging to suit your needs. We can even do the packing for you if you wish. And clean-up the office afterwards leaving you to focus on what you do best.
The boxes will be marked and description of contents and the documents in the box will be indexed enabling you to keep track of each document.
We will collect the documents from your office and if you need any documents we will deliver them to you again. Document scanning and document destruction is also an option.
At ODS we are flexible and approachable. Have a look at our warehouse, vehicles and staff members. We think inside the box… It is what we do everyday. Contact us for more information.
490 Moepel Street, Derdepoort, Pretoria
082 781 9323
082 463 2288
jopie@ods-sa.co.za info@ods-sa.co.za